Next up is to login to the Naso admin panel for the first time to grant necessary permissions and configure your account.
Grant Permission As Global Admin
As an account administrator, you will need to follow some initial steps to grant permissions and enable the Evoko Naso Services to connect with your room calendars and enable users within your organization access to Evoko Naso Services.
Step 1: Create Admin Group
Before you can approve the link between Evoko Naso Services and Microsoft 365 you will need to create groups within Active Directory to define who your users and admins will be.
This is covered in the following article; if it has already been completed you can skip this step.
Step 2: Login
Navigate to the Evoko Naso Web Admin portal at https://naso.evoko.se/admin
Enter your Microsoft 365 Administrator Email Address.
Your administration email address may be different from your normal Microsoft 365 email address.
Select the Sign-In Button.
Select the Microsoft Button for authentication if it displays.
Step 3: Authenticate
The Microsoft authentication page will display. Confirm your administration email address and enter the administration email account password.
Step 4: Accept Permissions
The EvokoNasoOnline permissions page will be displayed. Select the 'Accept' button.
Note: This step may not display if you have previously logged into the Evoko Naso Mobile App or Web Admin Portal.
Step 5: Connect to Microsoft 365
Your Evoko Naso company homepage will display.
You will need to grant permission consent for the Evoko Naso Service App to allow users from your company to use the Evoko Naso Services. This also ensures that the Evoko Nasos can automatically synchronize with your meeting rooms.
For more information regarding these permissions click "Here".
Add locations and levels
Before you can link your meetings rooms or create new spaces you must create a location. To create your first location, follow the below steps:
Step 1 - Login
Login to the Evoko Naso Web Admin Portal at https://naso.evoko.se/admin.
Once logged in, the landing will display all existing locations (if any).
Step 2 - Add Location
Click on "Add New Location" to create a new location.
This will open a new screen for entering location details.
Name: The name of the location. This could just be the city or a commonly used name.
Address: The postal address of the location.
Location Image (Optional): It is possible to provide an image for each location that simply helps when administering the system. This must be a .PNG or .JPG file format. It is worth to note that if no image is provided, a generic placeholder will be used.
UUID (Optional): This is only required when using sensors to monitor presence. Each sensor has three IDs that are used to link them to a specific building, level, and space. This field is used to link sensor data to this building.
Geo Community ID & Geo Drawing ID (Optional): This only required when interactive mapping is enabled. This field links this location to the matching location in HERE maps with Evoko Naso uses for interactive mapping.
Daily Room Booking Limit (Optional): Used to restrict the number of bookings that may be made by each user per day. This can be useful if certain users are creating excessive bookings and preventing others from accessing any rooms. The default value of "0" means no limit is applied.
Step 3: Save Location Details
When all the details are entered, click on "Add Location" to save the record and return to the location homepage. The location is now available for entering levels and then spaces.
Step 4: View Location
From the Locations Homepage, select the "View" button for the location you would like to add a Level.
The screen will then list any levels that have already been created. Click on "Add New Level"
Step 5: Add Level
Clicking "Add New Level" will open a screen for entering Level details.
Level Name: The name of the level. Such as "1st Floor" or "Mezzanine"
Interactive Mapping Level ID (Optional): If using interactive mapping, this field is used to link a level to a specific floor plan.
Major Identifier (Optional): This is only required when using sensors to monitor presence. Each sensor has three IDs that are used to link them to a specific building, level and space. This field is used to link major identifiers of sensors to this level.
Display Order: Used to set the sequence for listing the levels such as when searching with the mobile application. For Example:
Ground Floor = 0
First Floor = 1
Mezzanine = 2
Second Floor = 3
Import and Assign Rooms
Once you have connected Evoko Naso Services to your calendar system and have created a location and levels you can start to add rooms.
Step 1: View Locations
Log into the Evoko Naso Admin Portal if you are not already at https://naso.evoko.se/admin
Click on View for the desired location.
Step 2: View Levels
The next screen shows a list of all the levels/floors within the location. From here you can manage desks, rooms, and huddle spaces.
Click on "Manage Rooms" for the desired level.
Step 3: View Rooms
The next screen shows a list of rooms for the selected level. If this is the first time adding rooms, then the list will be empty and state "No Rooms."
Click on the the button for "Individual Room Connection."
Step 4: Add Room
Enter the details of the meeting room:
Room Name: The name of the room as you would like it to appear to users e.g. Boardroom.
Room Email Address: Enter the room email address which matches that in the calendar system. It must be an exact match, not using aliases. You may need your exchange admin to provide you this information.
Location: The location/building of the room. The list is pulled from the locations created in the Evoko Naso Web Admin Portal.
Level: The level of the room. This list is pulled from the levels created in the Evoko Naso Web Admin portal for the selected location.
Calendar Type: Select the calendar system that the room uses to store event data. For example is the room calendar hosted in Microsoft 365 or Google Workspace.
This information must be entered by the customer (rather than Evoko) as the system verifies that the logged-in user is permitted to view the room email. This prevents people adding meeting rooms for different organizations and managing that data.
Note: The room will take a few minutes to generate a real-time connection between Microsoft 365 and Evoko Naso Services. After 5 minutes, you should be able to make a booking via your Outlook calendar and it will appear in the Evoko Naso Mobile App as well as on the panel.
Hiya! Now that you got your account setup, move on to Step 4: Setup Naso