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How can I use Evoko Home to manage my Evoko Room Managers? **BETA**

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This document provides instructions on how to integrate the Evoko Room Manager in Evoko Home. After completing this procedure, your Room Managers will no longer be managed by Evoko Control Panel.  **You must be running v2.2 or later of Evoko Home to try this BETA.**

Important! Please read through this document before starting, and contact Evoko support if you have any questions.  

Benefits
The main benefits of integrating the Evoko Room Manager into Evoko Home are:

  • Centralized management even with mixed environments (Liso/Room Manager)
  • Simpler booking system configuration since it only needs to be configured for Evoko Home.
  • Better support for newer ciphers and technologies (including support for the Office 365 oAuth transition)

Drawbacks
There are also a few drawbacks:

  • Integration requires additional software and setup.
  • Not currently possible to end meetings early from the Room Manager screen.
  • Some Evoko Home settings need to be changed for the integration to work.

Contents

Server Setup - WebAPI application

Prerequisites

  1. Open "Turn Windows features on or off". Screen_Shot_2019-10-01_at_10.02.35_AM.png
  2. Enable Internet Information Services, then enable the following.:
    • All options under World Wide Web Services\Application Development Features
    • All options under World Wide Web Services\Common HTTP Features.
    • Security\Windows Authentication
    • Screen_Shot_2019-10-01_at_10.27.28_AM.png
  3. Run the setup.exe located in the Integration subfolder of the ERM Integration.
    mceclip0.pngScreen_Shot_2019-10-01_at_10.30.33_AM.png
  4. After install has finished successfully, reboot if needed, then open Internet Information Services (IIS) Manager.
    mceclip1.png
  5. Navigate to Sites -> Default Web Site -> EvokoWebAPI and click Edit Permissions.
    mceclip2.png
  6. Go to the Security tab, click Edit, select IIS_IUSRS and click Full Control. Then click OK on the two dialog boxes.
  7. Restart IIS by clicking on the server name in the top left corner and selecting Restart under the Manage Server menu.
    mceclip3.png
  8. Open a web browser and open http://[IP]/EvokoWebAPI, where [IP] is the ip of the server.
  9. Log in using EvokoAdmin and Password123.
  10. Under EH end point, enter the Evoko Home server IP and port, for example 192.168.1.108:3002

    Important! Only enter IP:PORT! Do not enter protocol, slashes or path.

    mceclip4.png
  11. Open Evoko Home, go to global settings and copy the default API token, then paste it in the "Set MongoDB User details" tab in EvokoWebAPI.
    mceclip5.png

This concludes the ERM WebAPI Endpoint configuration.

Evoko Home settings

In Evoko Home, the following settings need to be changed for the rooms that are going to be used with Room Managers.

  1. Go to Rooms -> Settings and select the rooms that are going to have Room Managers assigned to them. Click Edit Settings.
  2. Under booking settings, make sure everything is enabled except for Delete Future Meeting and Modify Future Meeting as the Room Manager does not currently support these features. Also disable all authentication settings as shown in the screenshot below.
    mceclip6.png

Evoko Room Manager setup

This section will tell you how to configure the Room Manager for use with Evoko Home. Please note that after performing the steps below, your Room Manager will need a factory reset and reconfiguration if you would want to go back to using Evoko Control Panel.

Preparation: Copy the MeetingManagementSetup.CAB file to a FAT-formatted USB stick.
mceclip7.png

  1. On the Room Manager, log on using an admin PIN and select Exit Application.
  2. Open My Device on the desktop by double tapping it.
  3. Open ResidentFlash, select the MeetingManagementSetup folder, tap the File menu and select Delete. Click yes when asked if you are sure you want to delete the folder and any files in it.
  4. Insert the USB stick with the MeetingManagementSetup.CAB file, open My Device on the Room Manager and navigate to "Hard Disk".
  5. Copy the installer to the desktop by selecting the MeetingManagementSetup.CAB file, then tap the Edit menu and select Copy. Navigate to the Windows\Desktop folder, tap the Edit menu and select paste. You can also paste it by closing the file explorer and long pressing on the desktop and selecting paste on the popup menu.
  6. Run the installer from the desktop by double tapping the icon.
  7. Change install location to \ResidentFlash and tap OK to install the software.
  8. Start the new Room Manager software by double tapping the icon.
  9. When prompted, select protocol and enter the IP address to the WebAPI using the touch screen, then tap the green check mark.
    mceclip8.png
  10. The Room Manager will connect to the WebAPI and download the configuration which will take a few minutes. The Room Manager will restart and you will be presented with the Select a Room screen.
  11. Select the room this Room Manager should be assigned to.